Rental agreements
Branded agreements, signed on the counter.
Build the agreement while the customer is still standing there, capture the signature on a phone or tablet, and hand over a share link that never expires into a filing cabinet. Every clause, rate, and km allowance carries your branding and your terms.
What it costs you today
Paper contracts get filed, misfiled, or lost — and the one an adjuster asks for is always the missing one.
Re-typing renter details from a licence introduces the typos that later short-pay an invoice.
Extensions and vehicle swaps live in someone's memory instead of the signed document.
How Rental Flow AI handles it
1
Autofill from the driver's licence
Scan the licence and AI extraction fills name, address, licence number, and expiry — you confirm rather than type.
2
Rates, days, and km allowance calculated
Daily rate, billable days, and allowances compute as you set the pickup and return dates, with a manual override when a deal is negotiated.
3
Sign on any device
The renter signs directly on a phone or tablet. The signature is embedded in the agreement PDF, not stapled to it.
4
Share, print, or email a signed copy
Send a secure link the renter or adjuster can open any time, or print a clean single-flow PDF for the file.
What you get
- Your logo, colours, and terms on every agreement
- Legally clear e-signature capture with timestamps
- Signed PDF stored against the rental and the customer
- Secure share links — no attachments to chase
- Vehicle swaps and extensions reflected on the document
- Retail and insurance replacement variants of the same flow